Designing something and printing it out seems simple at first. But if you want to avoid ruining your print outs, check out these tips for avoiding a printing disaster!
Whether it’s at home or in the office, it’s more than likely you’ll need to create some print outs at some point. Photos. Important documents. Whatever it may be, the last thing you’ll want is a printing disaster on your hands when it’s time to use a printer. So be sure to take these tips into consideration – it could save you a lot of time and money!
Ways to Avoid a Printing Disaster
Choose The Correct File Format For Printing
The first of our tips applies more to images but can also be relevant for business documents too. When setting up a print out, be sure to double check the file format the image or document is in. It’s advisable to avoid trying to print out PNG and GIF images. These file types will usually lead to a loss of quality in your final print result. Instead, opt for JPG/JPEG or TIFF images. Both file formats will retain much better quality once they’ve printed and are less likely to look pixelated or distorted.
Check The Quality Mode
While we’re on the subject of retaining image and text quality, you should also ensure you’re not setting up prints in the wrong quality mode. For example, if your document is only being used for reference or for storage, use the lowest quality setting available. However, if you’re printing out photos or presentational documents, then make sure to use either the highest or a higher quality setting. You’ll be able to toggle this option in the printing preferences tab so make sure to use it!
Keep Your Ink Cartridge Printheads Clean
This third tip is something we covered last year on the FMS Blog, but to recap, you should always make sure that the printheads on your Ink Cartridges are clean. Most software on printers will contain a programme that will allow you to do this. For HP Printers, you can use HP Toolbox (for Windows) or HP Inkjet Utility (for Mac). If you want to take a more manual approach, then you can do just that by making sure you have a dry, lint free cloth to hand. You’ll also need a bottle of distilled or filtered water. Whichever way you decide to clean them, it’s vital to keep them from becoming blocked and causing you a printing disaster.
Spell Check Your Document
No matter how flashy or visually impressive your work might look when printed out, it won’t count for much if you’ve made spelling errors! If you want to avoid this common printing disaster, then you should follow this rule of three. Starting with step one, you should check any spelling or grammatical errors using a computer programme or proofreading tool. Step two, read over the document yourself just in case the computer hasn’t picked up any hidden mistakes. Step three and maybe the most important, get someone else to quickly review over your work. What you might not notice when scanning over your document is something that someone else a colleague or manager will. So make sure you’ve always got a second pair of eyes looking over your work before you set it to print.
Make Sure You’ve Got Enough Paper
This could be one of the most common printing disasters to have, particularly when you’re working to a deadline or are pressed for time. Running out of printing paper can cause you a real headache when you’re printing anything that takes up more than a page. Save the stress of rummaging around for more paper by making sure to keep a plentiful supply close by. If you need to keep your work down to the minimum number of pages possible, then consider printing it double-sided.
At Find My Supplies, we’ll never let you run into a printing disaster. With a wide selection of Ink Cartridges, Toner Cartridges, Photo Paper, Copier Paper and Other Accessories, you’ll always be prepared when it comes time to push that print button! And with FREE delivery when you spend over £20, we’ll even help you save money too!